Assistant/Associate director of annual giving

Position: Assistant/Associate director of annual giving
Polytechnic School seeks an energetic, detail-oriented, and creative individual with an entrepreneurial spirit to join our Advancement team. The qualified candidate should have annual giving/advancement experience in an independent school and/or college setting.
As an integral member of the annual giving team and reporting to the director of individual giving, responsibilities will include, but are not limited to, the following areas:
n  Develop annual strategy for increased dollars and participation with the director of annual giving;
n  Coordinate advancement events, with primary focus on constituent needs through the creation of invitations and management of attendance, as well as post-event database record keeping;
n  Serve as the point person for grade parent volunteer contact and assist various call teams with their needs;
n  Identify, retain, educate, and evaluate callers/potential volunteers in an ongoing effort;
n  Facilitate daily email of monies processed to callers;
n  Assist with production of special communication pieces including: solicitations, volunteer updates, monthly parent newsletter announcements, caller training tools, thank you cards, stewardship pieces, videos, and presentations;
n  Maintain, update, and revise records in school’s database as deemed necessary/appropriate, including the reviews and approval of caller notes from parent volunteers;
n  Coordinate at least two reunion committees;
n  Manage phonathons, including drafting of scripts, recruiting and training alumni and parent callers, and producing materials;
n  Partner in the collection of data and prospect research to enhance donor analysis and stewardship, as well as individual goal setting for both new and returning school families;
n  Attend annual evening events, including: donor stewardship dinners, caller training events, and grade-level parties, as well as other school functions, while tending to the stewardship of volunteers and potential donors;
n  Assist in production of annual report, including generation of appropriate lists and proofreading;
n  Assist the director of individual giving and the director of advancement in other initiatives as needed.
About Polytechnic School
An independent, coeducational college-preparatory school in Pasadena, Calif., Polytechnic School offers a broad curriculum in the liberal arts for students in kindergarten through grade 12. Founded in 1907, the school enrolls approximately 860 students from diverse ethnic, racial, religious, and economic backgrounds.
The mission of Polytechnic School is to develop the intellect, talents, and character of each student in a community of learning dedicated to principles of academic excellence that values the uniqueness and dignity of each member and fosters personal responsibility and service to others. We are committed to honesty, justice, charity, and the pursuit of knowledge. We respect the dignity and worth of all human beings — their thoughts, their feelings, and their individuality. We seek to celebrate the joy, the love, and the creativity that emanate from the human spirit. We strive to be responsible and contributing members of our families, our school community, and the world. The Poly community appreciates the cultural, ethnic, and economic diversity present in the Pasadena area and strives to reflect it. Members of the Poly community appreciate and learn from individual differences, foster the ability to disagree with civility, and embody courtesy and compassion.
n  Passion for accuracy and detail;
n  Courteous and adaptable to varied social settings;
n  Positive, energetic, and team oriented;
n  Strong familiarity with (and love of) independent school environment;
n  Ability to meet deadlines within the context of a complex office/school calendar;
n  Excellent responsiveness to all constituencies;
n  Ability to deal diplomatically and comfortably with a diverse community, including parents, students, alumni, parents of alumni, grandparents, trustees, and faculty/staff;
n  Exceptional writing, interpersonal, and leadership skills;
n  High degree of organization and effectiveness at multitasking;
n  Calmness under pressure accompanied by sense of humor;
n  Knowledge and practical experience with highly professional communication pieces: annual report, newsletters, electronic communications;
n  Specific knowledge and familiarity with Polytechnic School is a plus;
n  Computer fluency (Microsoft Word, Excel and Power Point, at a minimum) — strong familiarity with website interface a plus;
n  Bachelor’s degree (or higher);
n  A valid California driver’s license;
n  A background check is required and must be successfully completed before employment can begin.
The physical requirements of this position are those needed to successfully fulfill the job duties and responsibilities articulated above. As prescribed by law, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Physical requirements and work environment
n  Work in an environment dealing with a wide variety of challenges and deadlines, as well as a diverse array of contacts;
n  Work at a desk and computer for extended periods of time;
n  Ability to occasionally lift up to 30 pounds;
n  Work primarily in a traditional climate-controlled office environment.
Polytechnic School is committed to attracting and retaining talented, dedicated employees through a competitive compensation plan that is commensurate with experience.
A full benefits package includes medical, dental and vision coverage, and a retirement plan.
Applicants should submit a résumé and cover letter to Cheryl Flores via email at or via mail at Polytechnic School, c/o Cheryl Flores, 1030 E. California Blvd., Pasadena, CA 91106.
Equal Opportunity Employer
In order to provide equal employment and advancement opportunities to all individuals, Poly will recruit, hire, train, and promote faculty and staff without regard to an individual’s race, color, sex, gender identity, genetic information, sexual orientation (including heterosexuality, homosexuality and bisexuality), national origin, ancestry, citizenship status, uniformed service member status, marital status, pregnancy, age, medical condition and physical or mental disability (whether perceived or actual), or any other consideration made unlawful by federal, state, or local laws. School policy also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.
Polytechnic School | 1030 East California Blvd.
Pasadena, CA 91106 | Phone 626.396.6300 | Fax 626.796.2249
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